COVID-19 Guidelines & FAQ's

Consistent with the June 1 message to the community, the University requires every member (in-person and online students, faculty and staff) of our community to provide proof of vaccination since vaccines remain our safest and most effective defense against COVID-19 and its variants.

The University is now requiring, effective immediately, that all members of the Penn community and visitors wear masks while indoors in public or shared spaces. Exceptions to the masking requirement include single occupancy offices and shared spaces where 6ft distancing can be maintained, with roommates in our college house suites/rooms, and by permission in instructional settings for pedagogical reasons.

Important Quick Links

This page will be updated as new information becomes available.

Summer/Fall 2021 COVID Communications

Dear SP2 Students,

We’re looking forward to welcoming you to campus soon. Here are a few updates:

Gateway Testing

A number of students are receiving an error message- “Your account is not active” on the Gateway Testing site. The system should be fully updated after Friday, August 6th . 

Testing will be available 7 days a week starting August 9.

Screening Schedule:

  • Monday, Tuesday, Wednesday, Friday: 7am-7pm
  • Thursday: 6am-7pm
  • Saturday: 9am-4pm
  • Sunday: 9am-4pm (only through 9/5, to accommodate Gateway Testing)

Symptomatic and Close-Contact Testing:

  • Monday-Friday: 8am-4pm
  • Saturday: 8am-11am
PennCards – Student ID Cards

PennCards will be distributed the week of August 23 (times & location will be available soon) and at Convocation on Monday, August 30

If you plan to arrive to campus before August 23, make an appointment to pick up your PennCard at the Penn Bookstore.

  • Students will need their PennCard to access all campus buildings.
  • Students will need their PennCard or Penn ID number (located in Penn InTouch under picture box) at Gateway testing site. Please bring another form of picture ID if you do not have your PennCard.

For COVID related questions please visit https://coronavirus.upenn.edu/students-families for updated information, or contact the Covid Resource Center at covidresource@upenn.edu.

Thanks,

Jennifer J. Clinkscales, DSW, LCSW (she/her)
Associate Dean of Student Affairs

Dear SP2 Community,

Thank you to those of you who have been part of the Penn Cares testing program during the spring semester. As you make your plans for the summer, and perhaps choose to leave the campus or city, we invite you to continue to use PennOpen Pass. The compliance status for Penn Cares testing for those who participated during the spring semester will be removed on May 18. After that if you make an occasional visit to campus, you will need your Green Pass.

The University community is continuing the Penn Cares testing program over the summer, starting May 17, for those who are regularly on campus. We again ask your patience and good will to comply.

Screening testing, as well as following all public health guidance – getting vaccinated, masking, maintaining a safe physical distance, and making sure to wash your hands often – remains a key component of helping to reduce the risk of COVID-19 spread on campus.

Community Members who are vaccinated

We are requiring continued screening testing for University members who have been vaccinated against COVID-19 and meet the testing criteria. While the vaccine is critically important in our fight against COVID-19, up to 10 percent of people vaccinated could still become infected and transmit the virus.

If you meet the testing criteria, you will need to provide your consent to testing during the summer even if you have done so previously.

Here are other details.

Testing Criteria: Who Must Test

Twice per week, separated by two calendar days of their choosing:

  1. SP2 Faculty, postdocs, staff, and graduate students who live on campus.
  2. No required day pairs during the summer

Once per week, on a day of their choosing:

  1. SP2 students who come to campus each week.
  2. Faculty, emeritus faculty and other retirees, postdocs, academic affiliates, staff, and eligible third-party contractors who are on campus for four or more hours each week.

Who should NOT participate in Penn Cares Screening Testing:

  • Anyone who comes to campus less than once per week or is not enrolled in the Penn Cares screening protocol.
  • Visiting scholars, visiting students unless provided exception approval through Jenn Clinkscales jonesjen@upenn.edu .

These criteria have been established based on federal, state, and local guidelines as well as in consultation with public health experts. They are subject to change.

Screening Testing Is by Appointment Only

Appointment availability for the summer session beginning May 17 opens on May 3.

Screening testing is by appointment only, at least 24 hours before the desired testing time; walk-ins cannot be accommodated. Select a day, time, and testing site by visiting the web-based COVID Scheduling application, where you will also give consent to receive the saliva-based test. A tip sheet provides step-by-step instructions for those who need assistance.

Appointments are booked at 15-minute intervals on a first-come, first-served basis. Scheduling in advance improves chances of receiving your desired testing day, time, and location.

Locations and Schedules

Testing sites during the summer are fewer since fewer people are on campus. Choose the location and time that fit your schedule. (Schedule in advance so your first choice is available).

Before the Screening Test Appointment

Those of you who are continuing your testing protocol already know the procedures. For at least 30 minutes before the scheduled testing time, refrain from certain activities, such as eating and drinking, to avoid contaminating the sample.

Anyone who will be on campus is required to complete a daily symptom check on PennOpen Pass. Only a Green PennOpen Pass allows access to campus facilities and transit. A Red Pass provides instructions for next steps.

Plan to be “hands-free” during the testing process. All coffee, water bottles, etc. must be discarded and phones must be put away prior to testing. Storage of personal possessions will not be available at the testing site.

During and After the Screening Test Appointment

Once a Green PennOpen Pass is shown, complete touchless check-in with a current PennCard. Staff will assist you during the collection process.

Plan to spend at most 30 minutes completing the testing process. Results will be available at Penn’s Covid Results website within 48 hours. As always, remember to wear a face covering, remain physically distant, and wash hands frequently.

Compliance with Testing

Once you schedule your first test and consent to the summer testing program, you must follow your testing protocols. If you do not, you will be issued a Non-compliance Red Pass. Schedule your next test as soon as possible. Your PennOpen Red Pass for non-compliance is cleared within 24 hours after you schedule your next test. If you require an exemption, please contact me at jonesjen@upenn.edu .

PennOpen Pass

If you are working remotely 100% of the time or outside the Philadelphia area, or if you plan to visit the campus occasionally, you do not qualify for the screening program. We encourage you to complete PennOpen Pass every day. If you have symptoms or exposure, the Red Pass will guide you through a series of questions and the result will be clinical guidance, which may include quarantine and/or testing, that takes your vaccination status into account. You will be instructed on testing and making an appointment if your situation requires.

We appreciate your dedication to maintaining a safe campus for yourself and our community.

Sincerely,

Jennifer J. Clinkscales, DSW, LCSW (she/her)
Associate Dean of Student Affairs

The widespread distribution of the COVID-19 vaccine now taking place and the many safeguards we have established across campus reinforce our expectation to return to an in-person teaching, research and residential environment for the fall of 2021, as we indicated in our March 16 message. We write today to provide an update and to share new information on what will be involved in our return to a more normal campus experience.

Vaccination Requirement for Students

With the safety and effectiveness of the COVID-19 vaccines now well-established, and with the importance of mass vaccination so central to our commitment to having a safe campus environment, the most significant new element of our plans for the fall is a requirement that all students be vaccinated. Exceptions will only be provided for medical or religious reasons. Students should plan on being fully vaccinated (i.e., two weeks after the last dose of the vaccine) before they return to campus for the fall semester. For any students who have not been vaccinated by the time they return to campus, the University will provide vaccination clinics, however students will need to quarantine for two weeks after receiving their first dose. Further guidance will be forthcoming for international students who received vaccines not currently approved in the United States. In addition to COVID-19 vaccines, flu vaccines will also be mandatory, beginning later in the fall. Information regarding current student immunization requirements can be found here.

Specific details regarding vaccination expectations for faculty and staff are under consideration and will be provided in the near future.  With increasing availability of highly effective vaccines, at this time the University strongly encourages faculty and staff to become vaccinated for your safety and for the long-term safety of our community.

Additional Safety Requirements

Even with increasing numbers of people being vaccinated, we still expect that masks will be required in many campus settings, testing and contact tracing for COVID-19 may still be necessary, and large gatherings may still be limited or modified. Everyone on campus will need to be mindful of social distancing, hand washing and completing their daily PennOpen Pass. The Student Campus Compact will be updated with any changes in expectations for student conduct early in the fall. All students should remain familiar with the standards for behavior that it outlines.

The Academic Year

Barring any significant new developments in the course of the pandemic, we expect to begin the fall semester on time, with move-in beginning on August 25 and New Student Orientation occurring August 25-30. In recognition that our returning sophomores did not have an in-person orientation this past fall, we also will have an orientation program for them along with the Second Year Experience programming. More information about NSO will be shared in the near future. Convocation for the first-year students will take place on August 30, and the first day of classes will be August 31.

We expect that undergraduate class instruction will be primarily delivered in-person, although online and hybrid delivery is expected in some cases for large classes. Our academic policies regarding grading will return to their regular, pre-COVID standards. Graduate and professional students will be contacted directly by their schools and programs with information relating to their classroom and research experience.

Housing and Dining

Residence halls will return to their normal occupancy in the fall, and dining options will be expanded and should resemble pre-pandemic configurations, although some social distancing and other health considerations will still be in place. We will continue to follow established health guidelines and best practices in our College Houses and dining facilities and will update our policies as needed. Extra cleaning and ventilation checks will continue in all Penn facilities.

Campus Visitors

As we begin this summer to repopulate the campus, schools, centers, and departments can again consider bringing in scholars and visitors to campus in accordance with social distancing and facility planning guidelines. Visitors must comply with all Penn health guidelines and policies and participate in PennOpen Pass. All Penn identification holders will have access to testing and vaccination opportunities in accordance with University and municipal and state health policy guidelines.

Domestic and International Travel

Beginning May 18, 2021, Penn will move from suspended to restricted travel. All domestic and some international travel will no longer require a petition if the travelers are fully vaccinated.  International travel will still require registration in MyTrips but will not require petitions if it is to a CDC Level 1 or 2 country. Non-vaccinated travelers and travelers to CDC Level 3 or 4 countries will continue to require a petition. Group travel (defined as 5 people or more traveling on the same itinerary) cannot commence before July 1, 2021.  All travelers are expected to follow local and state guidelines regarding quarantine, testing, masking, etc., and should be prepared for changes and modifications. As government restrictions and guidelines pertaining to domestic and international travel continue to evolve, we encourage anyone planning to travel to consult the Penn Global Travel Guidance website for the most up-to-date information.

Research

Academic research will return to full operations in the fall semester, in alignment with University policies on general space use, gathering, and travel. New practices that evolved to support safe engagement in the internal and external research community will continue to inform the expansion of research activity in the fall. We look forward to welcoming more faculty, undergraduate students, graduate students, post docs and research staff to in-person research on campus in the fall.

Returning to On-Campus Work

For more than a year, most faculty and staff have been working remotely. This was necessary to ensure health and safety on campus as the pandemic continued to spread. With vaccines now plentiful and the possibility of safe campus workplaces ahead of us, we expect to begin to repopulate campus with most faculty and staff returning to their pre-COVID work schedules on campus beginning in July. This will continue to be based on guidance from the city and Commonwealth health officials. The University continues to evaluate hybrid work options and will provide more information as we begin to phase-in the return to campus plans this summer. Penn’s Division of Human Resources has developed a comprehensive guide for the return to in-person work, which will be updated as the guidance continues to evolve.

Conclusion

We remain enormously grateful to everyone in the Penn community for the resilience you have demonstrated as we have managed our way through the many challenges presented by the pandemic. This has been a huge undertaking. The conscientiousness of students, faculty, and staff in complying with our COVID-19 safety procedures has been inspiring, as have been your creativity and determination in together getting through this past year. As we look ahead to the fall, we see the opportunity for a return to campus activities and interactions that are much more in keeping with what we have always known at Penn. We await that with great anticipation.

Dear Members of the SP2 Community,

As we plan for the end of the spring term, we are also preparing for the summer and fall semesters. I am proud of how our school community pivoted and adapted to online learning and to working remotely during the last 12 months. As access to the COVID-19 vaccine becomes more readily available, the return to in-person classes and campus life is possible. On March 16th, the University announced that we will be in-person in the fall; I want to provide you all with information about SP2’s plan for the Summer 2021 and Fall 2021. Our plan is as follows:

Summer I: Online classes

Summer II: 6 in-person and 2 online courses

New Student Orientation

  • MSW Advanced Standing Orientation: Thursday, July 1, 2021, Online
  • Fall Orientation: End of July 2021- August 2021, Hybrid programing, please see details here

Fall: In-person classes with limited online options.

Prior to the pandemic, SP2 offered a number of online courses in our DSW program, NPL-online program and a small number of MSW courses were also offered online. We plan to continue to offer these programs and course options online during the upcoming academic year.

For students enrolled in our traditional Masters programs and PhD program, we expect all students to be located in Philadelphia or the Tristate area in the fall. We recognize the challenges facing our international students as they work to obtain visas. We will provide online courses for incoming MSSP international students only, so that they do not experience any interruption in their coursework until they join us on campus. International students who are able to obtain a visa must attend in-person classes.

As stated by the University, staff and faculty are not expected to be on campus before July 1.

We will do our best to keep you informed of plans as they develop and as we receive new information. Students, if you have any questions, please feel free to contact your Program Director or the Office of Student Affairs. For staff and faculty, please reach out to our Office of Human Resources if you have questions.

Sincerely,

Sara S. Bachman, PhD
Dean
School of Social Policy & Practice

A Message to the Penn Community Regarding Plans for the Fall Semester from Amy Gutmann, President; Wendell Pritchett, Provost; and Craig Carnaroli, Executive Vice President

Throughout the pandemic, protecting the health and safety of Penn faculty, staff and students and pivoting to the least restrictive ways of supporting our core educational, research, and clinical missions have been our primary considerations. This past year we were able to move with extraordinary speed to establish a virtual learning environment that was accessible and effective in delivering world-class instruction, and then in developing protocols, such as the Student Campus Compact, that allowed the safe return to some on-campus operations.

Now, as we look forward to the fall semester, we want to share our current thinking so that students, families, faculty and staff can begin to make plans. With the widespread distribution of the COVID-19 vaccine now underway, with projections of more ample supply in the several months ahead, and with the many safeguards we have been able to establish on campus, at this time we expect to be able to return to an in-person teaching, research and residential environment for the fall of 2021. This will include the return to campus of staff who have been working remotely during the pandemic.

Specific details regarding the fall semester are still being developed and will be shared with students, faculty, staff and parents in the coming weeks. It will be necessary to remain vigilant and flexible in our planning, as the pandemic could take unpredictable turns. But we are committed to a return to operations, to in-person research, and to an in-person living and learning experience for our students.

We are enormously grateful for the commitment and sacrifices that have been made by faculty and staff in seeing us through the most difficult days of the pandemic. During this time, we have learned a tremendous amount about the use of technology for the delivery of instruction. That knowledge makes possible complete access to course material for all students, including those who, for whatever reason, may not be able to be present on campus in the fall.

We are thrilled to be able to bring our academic community back together to continue our critically important missions of research, teaching, learning and patient care. While this has been a challenging time, it has also been an inspiring time of discovery and innovation. There is no greater example of this than the groundbreaking work of Penn faculty members Drew Weissman and Katalin Karikó, which has proved instrumental in the development of COVID-19 vaccines, making possible a return to normalcy in our lives. We look forward to the fall with anticipation and hope for the next great discoveries to come out of Penn’s labs and new opportunities to learn, connect and grow here in Philadelphia.

Spring 2021 COVID Communications

SP2 will break from classes and field placement Saturday, March 6 – Sunday, March 14, 2021.

We urge you to use them to rest and recharge – relax, unplug, and take part in the virtual events of these three Engagement Days.  Your decisions impact the lives and health of your classmates and our West Philadelphia neighbors.

You are implored not to travel, and Penn will not provide COVID-19 testing documentation for travel this semester.

Thank you for your continued dedication to adhering to the public health guidance of the Pennsylvania Department of Health, the Philadelphia Department of Public Health, and the University. We are enormously grateful for your resilience and your commitment to keeping our community safe.

A message to graduate and professional students from Beth A. Winkelstein, Deputy Provost, Benoit Dubé, Associate Provost and Chief Wellness Officer, and Mamta Motwani Accapadi, Vice Provost for University Life.

We are writing, now that the Quiet Period has ended, to thank you for a safe and successful start of the semester and to reaffirm our shared commitments for the coming weeks and months.

The Student Campus Compact remains in effect, as does public health guidance from Penn Cares and the Philadelphia Department of Public Health, which requires masking, distancing, and handwashing. Students on and off campus must participate in screening testing and enroll in PennOpen Pass, our daily symptom management tool.

For the health and safety of our campus and West Philadelphia communities, you must continue to maintain your household and/or study pods. You may not visit friends in other residences, host parties, or attend large gatherings. All reports of such violations will be investigated by the Campus Compact Review Panel, with the potential for individual and group sanctions. The core concept of the post-Quiet Period phase is “more places, not more faces.”

Continued Vigilance: Virtual and Outdoors

All personal, social, student government, and club activity taking place virtually must remain virtual.

Seeing friends outdoors in small, masked, physically distanced groups, and eating takeaway meals, may continue, and we are pleased to be opening more opportunities to get food across campus in a careful and safe way.

We are beginning a process for student groups to request opportunities to host in-person events and meetings, indoors or outdoors. Only vetted, approved events will be allowed to take place in designated meeting rooms. The bar for approval will be set intentionally high, given the many steps necessary to ensure participants’ health and safety. To submit a request for an in-person activity (indoors or outdoors), please visit the Graduate Student Center website

Phased Indoor Openings on Campus

Athletics & Recreation
  • A pilot program to begin a gradual re-opening of the Pottruck Health & Fitness Center will allow small groups of students to use the facility on weekdays from 3 pm to 7 pm, Saturdays from 9 am to 1 pm, and Sundays from noon to 4 pm. Students will be allowed to reserve access for one hour on Floors 1 and 2. Eligibility in this pilot program will be determined in consultation with Campus Health, based on students’ demonstrated adherence to the Campus Compact. Eligible students will be invited to participate in the pilot via email. If successful, this pilot will lead to a phased reservation system for all students at Pottruck in the coming weeks.
  • Outdoor recreation hours will resume at the Franklin Field track. You can make reservations at the Campus Recreation website.
  • The Penn Park Farm will be open for recreational activities and scheduled, COVID-safe events. Students may also request time slots to host small, physically distanced gatherings.
  • Sansom Place East (SPE) will hold several virtual events. SPE residents who are interested in attending a program should contact their GA for more information.
Graduate Study Space
  • The Office of the Deputy Provost and the Graduate Student Center will be providing temporary study/relaxation space for graduate and professional students in the Ben Franklin Room on the 2nd floor of Houston Hall. This space will be available for graduate and professional students Monday-Friday, from 9 am to 4 pm, by reservation (1-5 days in advance) at the Graduate Student Center website.
Penn Libraries
  • Van Pelt-Dietrich Library Center has opened limited seating for individual studyMonday-Thursday, 11 am to 7 pm and Fridays noon to 5 pm. All undergraduate, graduate, and professional students are eligible to reserve seats (at least 12 hours in advance). You must comply with Penn’s COVID-19 testing protocols, showing your reservation and PennOpen Green Pass for entry. Learn more and make reservations at the Penn Libraries website.
Penn Dining
  • Only students with a Green PennOpen Pass will be allowed to enter Dining facilities. Students with a Red PennOpen Pass can follow instructions on the Penn Dining site
  • Sharing food remains a high-risk activity, necessitating a slow transition. Penn Dining has begun piloting 25% seating capacity at Starbucks in 1920 Commons, with reservations in the Penn Eats app.
  • Additional indoor dining options will be determined and communicated in the coming weeks.
Perelman Quadrangle will support essential functions
  • Campus testing sites in Houston Hall and Irvine Auditorium
  • Grab-and-go service in Houston Market and retail operations at Insomnia Cookies and University Copy Center
  • Penn Commons outdoor seating
  • Limited indoor meetings and activities (scheduled by administrative units and/or student groups), where approved through the review process described above.
Rest & Recharge

As a reminder, PhD and research master’s degree students will have three days off from classes and assignments in the coming weeks:

  • Friday, February 12
  • Tuesday, March 30
  • Monday, April 12

Professional students should check with your programs regarding plans for these days. If the days are available to you, we urge you to use them to rest and recharge – relax, unplug, and take part in the virtual events of these three Engagement Days.

Your decisions impact the lives and health of your classmates and our West Philadelphia neighbors. You are implored not to travel, and Penn will not provide COVID-19 testing documentation for travel this semester.

Thank you for your continued dedication to adhering to the public health guidance of the Pennsylvania Department of Health, the Philadelphia Department of Public Health, and the University. We are enormously grateful for your resilience and your commitment to keeping our community safe.

A Message to the Penn Community

This past year has been fraught with many challenges – from a global pandemic that has forced unprecedented life changes, to the civil, political and racial unrest that is continuing to unfold. Despite all of this, we have been working collectively with our partners in Penn Medicine and the Philadelphia Department of Public Health to create an environment to bring the Penn community back together safely. We invite you to read this letter from Dr. Thomas Farley, Philadelphia Health Commissioner, about stopping the spread of COVID-19 on college campuses.

While life on campus will look much different than in years past, our collective commitment to inclusion, innovation and impact has not faltered. To help protect the Penn community and our neighbors across Philadelphia, the University has launched Penn Cares, our COVID-19 response program established to help thwart the spread of the disease. Please take a moment to watch this Welcome Video with more information about Penn Cares.

We all have a responsibility to do our part to ensure the success of Penn Cares and to think about the impact our decisions have on others, especially in our surrounding communities. We can help create a safe environment to live, learn and work by following the strict public health guidance we’ve instituted for those on and off campus, including masking, washing hands, remaining physically distant, staying home when sick, taking part in our robust screening testing program, and completing your daily PennOpen Pass symptom and exposure tracker.

The following are critical components of the Penn Cares program for students, faculty, postdocs and staff:

Penn Cares: Mask, Distance, Wash
Quiet Period

The University will observe a Quiet Period until February 1. All graduate and undergraduate students must abide by certain limitations on movement and activity for the collective good of our community.

PennOpen Pass

This is a daily symptom tracker and exposure reporting system designed to reduce the risk of COVID-19 spreading within the Penn community. Daily symptom checks and exposure reporting on PennOpen Pass are required for those on campus.

Public Health Guidance

These are actions the entire university community can take to reduce the spread of COVID-19. Working together and thinking about your behaviors and activities, and their effects on others, are critical to following these important steps.

Campus Compact and Principles of Responsible Conduct

The University has set behavioral expectations for activities while living, learning and working on campus.

Penn Cares: Test, Trace, Isolate
Student Testing and Faculty/Postdocs/Staff Testing

The Penn Cares comprehensive testing strategy, developed in partnership with Penn Medicine, uses three distinct channels: gateway (arrival to campus) testing for students living on and off campus; screening testing for students, faculty, postdocs and staff; and symptomatic and exposure-related testing for the Penn community. Comprehensive information about testing criteria, scheduling and results can be found at https://coronavirus.upenn.edu/.

Contact Tracing, Isolation and Quarantine Protocols for Students and for Faculty/Postdocs/Staff

If you test positive, contact tracing, quarantine and isolation are some of the many ways the University is helping to reduce the spread of COVID-19 within the Penn community.

Penn’s COVID-19 Dashboard

This is a report of the University’s collective COVID-19 testing results from across the Penn community.

Penn Cares: Connect, Reflect, Support

Wellness Resources

The COVID-19 pandemic and the recent civil unrest in our country have been stressful for all – physically, mentally, and emotionally. It’s important to make sure you are taking care of yourself while coping during these challenging times.

As we look to the future with an optimistic lens, we hope to have more information to share regarding vaccination. Vaccine distribution in Philadelphia is managed by the Philadelphia Department of Public Health in accordance with prioritization guidance from the National Academy of Medicine and the Centers for Disease Control and Prevention. For now, we’ve created a Student FAQ and a Faculty/Postdocs/Staff FAQ that will be updated with vaccine information as it is made available.

We wish you all a very happy, healthy 2021. Thank you for your continued partnership in and dedication to keeping our community healthy.

Hours of Operation:9:00AM –5:00PM, Monday through Friday

Main Support Areas
  • Penn Cares
    • Scheduling
    • Locations
    • Testing
    • Compliance
    • Exception Requests
    • Policy/Process Questions
  • Compliance/Conflict with rules during COVID
  • Testing Compliance Questions
  • How to enroll in PennOpenPass
  • Contact Tracing General Questions
Who Must Test
  • SP2 students who intend to come to campus each week during the spring semester must be tested once per week.  SP2 students who live in on-campus housing must be tested twice per week on selected day pairs of their choosing.
  • SP2 faculty, staff, and fellows who are regularly on campus for four or more hours each week throughout the entire semester must be tested once per week.

Who should NOT participate in Penn Cares Screening Testing:

  • Anyone who comes to campus less than once per week or is not enrolled in the Penn Cares screening protocol
  • These criteria have been established based on federal, state and local guidelines as well as in consultation with public health experts. They are subject to change.
Gateway Testing and the Quiet Period

Gateway testing, or day of arrival testing, is required of students only. This testing establishes the baseline prevalence of COVID-19. On the day of their arrival, students who are on-campus residents must drop off their belongings and report directly to a testing site. They must then return to their College House and quarantine until they receive their test results. Students who live off campus also must perform a gateway test as soon as they arrive, and no later than January 18.

From January 6 to 31, the University will observe a Quiet Period during which there will be no planned activities or large gatherings. The goal is to reduce the risk of COVID-19 spread in these first weeks together.

As soon as students take their gateway test, they should enroll in their regular testing schedule using the online scheduling application.

Faculty, postdocs, and staff who meet the testing criteria must enroll by January 18. This enrollment requirement is fulfilled when they schedule their first test.

Use of PennOpen Pass

Not everyone will return to campus or Philadelphia for the spring semester. For those who will continue to work remotely and do not fit the criteria to be on campus, the University still strongly encourages enrollment in PennOpen Pass. A Green Pass is required to enter University or Penn Medicine buildings or board Penn Transit, even for those who only occasionally make campus visits. Reporting symptoms or exposure in PennOpen Pass also expedites access to the clinical guidance of Penn Medicine clinicians, and diagnostic testing if necessary.

For More Information

More information on the process and the program is available on the Penn COVID-19 Response website.

COVID-19 Vaccine

Penn has created a dedicated Vaccination website where updated information about the vaccine rollout is posted, so please check it regularly.

We encourage everyone in the Penn community, wherever you may live, to explore all options available to receive your vaccination, as the vaccine that you can safely receive the earliest will be the ideal option. Here are additional links with vaccine information based on your state of residence: New Jersey, Delaware, Pennsylvania.

View more detailed information in the emails that have been sent to the community.

A Message to the Penn Community from

  • Mark Dingfield, Associate Provost, Finance and Planning
  • Benoit Dubé, Associate Provost and Chief Wellness Officer
  • Jack Heuer, Vice President, Division of Human Resources
  • Tom Murphy, Vice President of Information Technology and Chief Information Officer
  • Laura Perna, Vice Provost, Faculty

It has been one year since the pandemic began changing the ways we live, work, and learn. Though it has been a time of unprecedented challenges, the Penn community has shown remarkable resilience. Critical tools such as PennOpen Pass and Penn Cares have engaged all of us in our collective responsibility to protect ourselves and each other, and to reduce the spread of COVID-19. The next critical step in our fight against the virus is vaccine distribution.

We recognize the many questions about what role Penn will play in distributing vaccines to the Penn community. Penn’s Vaccine Response Team (VRT) is currently working on implementing a vaccine distribution plan to provide vaccine access to faculty, staff, postdocs, and students.

The University has received authorization from the Philadelphia Department of Public Health (PDPH) to administer the vaccine on campus to eligible faculty, staff, postdocs, and students.

The site will open in April at Gimbel Gymnasium in the Pottruck Health and Fitness Center. We value your feedback about our vaccine efforts and ask that you take a few minutes to complete the Penn Wellness COVID-19 Vaccine Interest survey. Your answers will let us know that you are interested in receiving the vaccine on campus should you be eligible when it becomes available.

Vaccines are not mandatory. However, when they are available, the University will facilitate access to vaccines according to the vaccine phases established by the PDPH. The vaccines will be administered to faculty, staff, and postdocs who are Philadelphia residents, as this is the current PDPH guideline. Students are exempt from meeting the permanent residency requirement. We will communicate details of our plan and process once those plans have been finalized.

This message is to explain the eligibility process for vaccination and provide guidance for you on what to do if you have questions or are looking for additional options and resources to get vaccinated.

Who is Eligible?

In the City of Philadelphia, vaccines are being prioritized based on two principles: occupational exposure and transmission risk, and underlying mortality and morbidity risk. The vaccine access Penn provides will first be dictated by the City of Philadelphia guidelines. However, Penn will help coordinate access to the vaccine based on occupational risk and age only. To maintain medical health confidentiality, Penn is not considering morbidity risk in providing access to the vaccine. If you have a co-morbidity that you believe elevates your eligibility for the vaccine, please consult with your primary care physician.

In Philadelphia, vaccines are being distributed in Phases 1a, 1b, 1c, and 2. Phase 1a includes individuals who are high risk for exposure and transmission to vulnerable populations such as patient-facing healthcare workers. Phase 1b includes individuals who are 65 years of age and older, are frontline workers at high risk for exposure and who perform essential duties, work and reside in congregate settings, and have high-risk medical conditions. Phase 1c comprises those working in higher education. Phase 2 represents the general population, including students.

Although Penn’s vaccine plan does not include some individuals such as retirees and emeritus faculty, we are committed to providing all members of our community with information and guidance to explore all options for obtaining a vaccine.

Penn’s upcoming vaccine distribution plan provides just one avenue to get vaccinated. We encourage everyone in the Penn community, wherever you may live, to explore all options available to receive your vaccination, as the vaccine that you can safely receive the earliest will be the ideal option. Here are additional links with vaccine information based on your state of residence: New Jersey, Delaware, Pennsylvania.

Other resources to consider include: Centers for Disease Control and Prevention Vaccine Finder, National Public Radio Vaccine Tool, and the NBC News Plan Your Vaccine platform.

Questions about Vaccines

Penn has created a dedicated Vaccination website where we will post updated information about the vaccine rollout, so please check it regularly.

If you have questions, contact the COVID Resource Call Center at 215-573-7096 or email covidresource@upenn.edu. You can also view these vaccine-related FAQs.

The vaccine supply and distribution process remain fluid, so we deeply appreciate your patience as our vaccine plan evolves.

We thank you for your dedication and commitment to carrying out your roles and responsibilities and look forward to communicating more details about vaccines as they become available.

Dear SP2 Community,

I hope your weekend if off to a good start. I’m sure all of you are looking forward to spring break next week! It’s surreal that we’re almost at the one year mark of the pandemic, but I’m glad that relief is in sight.

Information regarding COVID-19 vaccine for SP2 students:

  • Per my email sent on January 27, it was our goal to ensure that the vaccine would be available to all SP2 students in clinical settings; however, due to certain restrictions only students who are currently in a field placement, practicum or internship AND who are residing in Philadelphia qualify.

 

  • If you meet this criteria you will be contacted by the University of Pennsylvania Health System within the next two weeksto schedule an appointment to receive the COVID-19 vaccine.

 

  • I’m still waiting to hear when SP2 students in a clinical placement residing outside of Philadelphia county will be able to receive the vaccine from UPHS.

 

  • I do not  have a specific timeline for when the vaccine will be available to faculty and staff. However, I do know that some faculty and staff have been contacted to schedule COVID-19 vaccine appointments through their UPHS primary physician. I will send more information as I receive it.

Please continue to wash your hands, wear a mask and practice social distancing.

Take care and I hope you have a safe a relaxing spring break.

Jennifer J. Clinkscales, DSW, LCSW (she/her)
Associate Dean of Student Affairs

A message to Penn faculty & staff from Wendell Pritchett, Provost, and Craig Carnaroli, Executive Vice President

We deeply appreciate your continued commitment to keeping Penn a healthy and safe environment in which to live, learn, and work by following the public health guidance we have instituted for those on and off campus. Wearing masks, keeping physically distanced, and washing your hands remain the most critical tools to reduce the spread of COVID-19.

The FDA’s emergency authorization of two COVID-19 vaccines (Pfizer-BioNTech and Moderna) provides another critical measure of protection against the pandemic. We recognize there are questions about how and when vaccines will be made available to the University community. We want to share both what we know and what remains in question.

We know clinical studies have demonstrated that the vaccines are safe and effective. We encourage you to review the helpful FAQs from Penn Medicine on vaccine safety. We are also very aware that guidance about and availability of vaccines in different areas are evolving. While this challenges our ability to plan ahead, we expect to receive more consistent information on vaccine distribution in the coming weeks.

Penn Medicine is currently vaccinating eligible University and health system individuals in line with the guidelines established by the Philadelphia Department of Public Health (PDPH). They have successfully offered vaccinations to health system and University employees who are at high risk for exposure to COVID-19 in clinical or lab settings (Phase 1a). University Human Resources is beginning to work with schools and administrative units to identify Penn employees who perform essential, frontline duties that place them at greater risk for exposure (Phase 1b). We do not yet know when we will be able to implement this phase. However, we are actively working on a plan to offer the opportunity to receive a vaccine and will keep you informed as these plans are finalized.

PDPH’s current guidance is that higher education faculty and staff not covered in Phases 1a and 1b will be vaccinated during Phase 1c, as part of a cohort of other essential workers who have lower risk of exposure. Although we do not know when we will reach this phase, our goal is to offer the vaccine as broadly and equitably as possible to all University employees during this phase.

University employees and their families may also be eligible to receive a vaccine through other distribution channels, such as their healthcare provider or retail pharmacy, based upon other risk factors, including age and high-risk medical conditions. The City of Philadelphia just launched a vaccine interest form for Philadelphia residents. Employees living in Delaware or New Jersey should review state guidance. We encourage you to register for appropriate county and/or state government sites for notifications and to explore all options for you and your family in each phase of the rollout, given the supply limitations.

As more information and vaccine supply become available, we are committed to working to provide every University employee the opportunity to access a vaccine.

Dear SP2 Students,

Many of you have inquired about the availability of the COVID-19 vaccine for students.  As we have seen over the past few weeks, vaccine prioritization and distribution plans remain fluid, which makes the timeline unclear. The University is working to prioritize students interning in clinical settings where exposure is at a higher risk. SP2 defines clinical setting as: any student who is in a field placement, internship or practicum, in which they have direct contact with clients/community partners/constituents/vulnerable populations.

The University expects that the next few weeks will bring more clarity. As soon as we have more information about the expected vaccination timeline for clinical students, I will be sure to share it with you. However, in the meantime, we encouraged students to access the vaccine in their community if it is available.

Jennifer J. Clinkscales, DSW, LCSW (she/her)
Associate Dean of Student Affairs

Frequently Asked Questions

Below you will find answers to frequently asked questions.

Will class be in-person summer and fall 2021?

Summer session I classes are being taught online/remotely. Summer session II classes will be in-person.

The University and SP2  are planning to be fully in-person for fall 2021. All classes are scheduled to be in-person with a few exception related to international students who are unable to arrive on campus before September 14, 2021.

The University will continue to follow the Philadelphia Department of Public Health COVID guidelines, which are being updated weekly.

Will New Student Orientation be in-person or online?

The Advanced Standing New Student Orientation will be online on July 1st.

SP2 is planning that all New Student Orientation programs in August will be in-person.

Is the COVID vaccine required for students?

Students should plan on being fully vaccinated (i.e., two weeks after the last dose of the vaccine) before they return to campus for the fall semester. For any students who have not been vaccinated by the time they return to campus, the University will provide vaccination clinics. However, students will need to quarantine for two weeks after receiving their first dose.

Which vaccines are approved in the United States?

Penn will accept the vaccines listed below, all of whom have been granted an emergency use authorization (EUA) through the United States’ Food and Drug Administration:

  • Pfizer-BioNTech
  • Moderna
  • Johnson & Johnson/Janssen

Additionally, there are numerous vaccines that are available in other countries. Penn will accept those that have been “pre-qualified” or authorized for “Emergency Use Listing” (EUL) by the World Health Organization (WHO) evaluation process. As of May 4th, this list also includes:

  • AstraZeneca
  • Covishield
What if I do not want to be vaccinated?

Students can request an immunization exemption form by contacting vpul-immun@pobox.upenn.edu  Exemptions for medical reasons will require a letter from a medical professional. Exemptions for philosophical or religious reasons will require a letter plus a form.

Do I need vaccines for my internship/field placement?

Students with clinical obligations may also be subject to additional immunization requirements from their clinical sites. These entities may also have separate and distinct exemption processes. As stated, the University is requiring the COVID vaccine along with other immunizations for all students. Please follow-up with your field placement/internship or practicum if additional immunizations are required.

New developments to the global outbreak of coronavirus disease (COVID-19) are emerging quickly, and above all, we urge you to follow the recommendations and guidelines from local, state, and federal authorities.

The following organizations have set up official coronavirus disease (COVID-19) pages, in an effort to keep the public up-to-date:

University of Pennsylvania resources are available here:

Library Resources

In addition to physical and online books, the Penn Libraries offers electronic access to thousands of newspapers, databases, and journals; a selection of frequently accessed titles appears below.

Newspapers and magazines: The Economist, The Atlantic, The New Yorker, Wall Street Journal, Chronicle of Higher Education, Fortune, Foreign Policy, Scientific American

Journals: Harvard Business Review, The Lancet, The Journal of Consumer Research, Annual Review of Psychology, and The Journal of Statistical Software

Databases: NexisUni*, PubMedPlus, and DowJones Factiva**

How to Connect

Log in to the Franklin Catalog using your PennKey, then set the drop-down menu to Journal Title Keyword to enter the name of a newspaper or journal (e.g. Wall Street Journal). This is the most comprehensive search through the library’s subscriptions and the best way to check to see if we have access to a certain newspaper or journal.

EBooks can also be accessed through the Franklin Catalog (select Online under the Access menu to find books available online) or through these major ebook database platforms.

The Lean Library browser extension offers off-campus access to Penn Libraries’ licensed content from any laptop or desktop computer. Download the extension and it will automatically detect when you are on a website that contains content the library subscribes to.

PressReader offers access to more than 6,000 newspapers and magazines from more than 100 countries in 60+ languages. With PressReader, users can view an enhanced digital copy of an available publication and read it online from cover to cover, just the way it was printed. Connect using your PennKey to find international top titles as well as national and local newspapers.

Software

The Penn Libraries has deployed a Virtual Computer Lab for students to access software applications normally accessible in Library computer labs. Software includes in-demand titles that students can’t easily access by other means, including Stata and NVivo.

Get in Touch

Want to find out if the Libraries has access to a specific newspaper, or need help navigating these resources? Chat with a librarian Monday through Friday from 9am to 5pm, or send a question any time. Our staff will respond in 24 hours or less.

Visit the Libraries’ website to find the latest updates on phased service availability and connect with us for virtual support.

* Nexis Uni covers thousands of news, legal and business sources, including print and online journals, television and radio broadcasts, newswires and blogs; local, regional, national and international newspapers with deep archives, and extensive legal sources for federal and state cases and statutes.

** Factiva offers access to full-text articles from more than 30,000 news publications, easily searchable by date range, publication name, subject, author, and more.

Commuting

Parking for Penn, UPHS, and Penn Affiliates

Details about current availability and cost can be found here.

Other Helpful Information and Options for Faculty and Staff Returning to Campus

Penn Transit Services operates fixed-route and on-demand transportation within specific boundaries. This free service is available to PennCard holders. Download the free PennRides on Request mobile application from the App Store or Google Play or visit upenn.edu/PennTransit for information.

If you have not traveled to campus recently, sign up for the Division of Public Safety’s Traffic Advisories. Additionally, we remind everyone of Public Safety’s 24/7 Walking Escort Program.

Building Access

PennOpen Pass logo

For information on how it works, answers to frequently asked questions, the privacy policy, and other resources, visit the PennOpen Pass websitePlease note that any staff member that is on campus for at least 4 hours in any given week is REQUIRED to be tested to COVID. For details on this policy and how to schedule your test, please visit this site.

To gain access to any University building, all faculty, staff and students must register and complete the PennOpen Pass application every day. PennOpen Pass is a daily symptom checker to reduce the risk of COVID-19 to the Penn community. Daily tracking is critical to reducing the spread of COVID-19 in our community as it will enable clinical staff and contact tracers to act quickly if COVID-19 is detected and help to expediently connect individuals to care.

Anyone that will be on campus, even just occasionally, is required to register for PennOpenn Pass, and is asked to perform the symptom checks each day, regardless of whether they are reporting to campus on that day. The daily process takes on average 17 seconds to complete and we encourage everyone in the SP2 community to participate. To enroll, please follow the steps outlined in the PennOpen Pass.

Users will be asked a few yes or no questions, and if they have no symptoms, and have not been in recent contact with someone who may have COVID-19, they will receive a Day Pass to enter Penn buildings. Otherwise, the tool will direct the user to the appropriate next steps. Please know that the University is committed to protecting your privacy, and the PennOpen Pass Privacy Statement is available for your review online.

SP2 News

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