Forms and Procedures

Enrollment Procedures for SP2 Global Courses

Students who are interested in an SP2 Global Course must submit an application. (See the global courses page for application information and deadlines.)

Students who are accepted to a course must return the Course Enrollment Form and the Acknowledgement of Risk Form by the stated deadline. Once these forms have been received by the Office of Academic Affairs, a permit will be issued for the student to register through Penn in Touch.

Some courses charge a program fee, which is non-refundable after a deadline; other courses do not have a program fee, but charge a withdrawal fee if a student drops the course after committing to it. (Deadlines for both of these fees differ from the add/drop deadline for a tuition refund.)

Pre-departure Checklist for Global Courses

Prior to leaving the country for a global course, students must complete the following:

1. Health Form

Complete the self-disclosure information on the SP2 Health Form, and return it to the Academic Affairs Coordinator. The forms are shared with the trip leader(s) and it is recommended that students discuss any health concerns with their professor/trip leader prior departure. For example, if you are allergic to bee stings and carry an Epi-pen, this is important information for your trip leader to know! Because the completed health forms may contain private health information, students should return the form in hard copy to the Academic Affairs Coordinator, rather than sending it via email.

2. Attend the Group Travel Health Session

SP2 schedules a group travel health session with a representative from Student Health Services to meet with each class prior to departure. Students are expected to attend this session. Students are expected to schedule an individual appointment with their health care provider prior to departure if they have any questions or concerns that can not be/are not addressed in the group travel session.

3. Watch Penn’s Travel Safety Video

This short video gives students a comprehensive overview of steps they can take to lessen risks while traveling and what to do in the event of an emergency.

4. Provide a copy of your passport/visa

Copies of passports (and visas, if applicable) are collected from all students participating in an SP2 global course. Submit your copies to the Academic Affairs Coordinator.

5. Register your trip in the Global Activities Registry

Registration of emergency contact information and round-trip flight details in Penn’s Global Activities Registry (GAR) is required for all Penn travelers. Completing your entry in GAR activates your coverage with International SOS (see additional information below).

Other Resources

Global Activities Registry

The Global Activities Registry (GAR) is Penn’s central resource for collecting traveler information. This information is PennKey protected, and is used to: 1) Contact travelers in case of emergency; 2) Pre-authorize travelers to use International SOS and traveler medical insurance; and 3) Assist individuals and groups, as needed, with pre-travel preparations. Students who are participating in an SP2 global course are required to register in GAR.

International SOS (ISOS)

Students, faculty and staff traveling on Penn-affiliated trips (not personal travel) who have registered in the Global Activities Registry are members of International SOS, which includes:

  • 24/7 medical and security consultation
  • Hospital referrals
  • Travel medical insurance
  • Emergency evacuation assistance

Visit Penn’s International SOS page for detailed information and to login to print a copy of your membership card. Students may also get a hard copy of the Membership Card from the Academic Affairs Coordinator or their trip leader.

International Travel Guidance

Penn Global provides a wide menu of support services for international travelers. To learn more, visit the International Travel Guidance website.

Consortium Agreement

In rare circumstances, a student may need to register through another university to complete an international opportunity. In these situations, the Consortium Agreement form is for students who would like to use loans towards the cost of a course at another institution that will be used for transfer credit at SP2.

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