Incoming Faculty & Staff

Welcome to SP2

As a new employee, you will need several accounts setup or transferred from your previous affiliation with Penn. As part of the on-boarding process, the Finance office set you up in payroll, allowing you to obtain a Penn Card from the Penn Card Center.

At this time, you will be able to create your PennKey.

You will work with SP2 Information Services to setup your other accounts based on your PennKey information.

Full-time faculty and staff will utilize the lists below. Part-time instructors, part-time or temporary staff, and postdocs should consult with their SP2 hiring contact to determine which accounts and supplies are relevant.

Accounts

Email: Penn utilizes the Microsoft O365 Office suite, which includes email.

Domain account login: In order to login to the computer in your office or designated work area, you will need an account on our domain, which will be based off your PennKey. You will have access to the commonly shared folders (G: drive), as well as your home directory. (H: drive), where all important files should be saved.

Mailing lists: There are faculty, staff and building specific mailing lists you will be placed on as part of our on-boarding process. You should consult with your supervisor as to whether you need to be added to any other specific mailing lists.

Supplies

Computer: All full-time faculty and staff will receive a base model of a Windows or Mac computer and possibly a local printer for your office. Faculty may use their Individual Research Account (IRA) or grant funding to upgrade the computer or to purchase additional computers provided they meet Penn’s standards for desktop and laptop/notebook.

Office phone: All full-time faculty and staff will be assigned an office phone. You will be able to manage its settings online via the PennNet Phone Service (PPS), by signing in with your PennKey and password.

Setup PennO365 Email Account

Please wait 2-3 business days after creating your PennKey and then follow the instructions below for accessing email.

  1. Access your Penn O365 account at https://portal.office.com or from the webmail jumpstation from the Penn homepage by clicking “Penn O365”.
  2. Your username for Penn O365 is pennkey@upenn.edu where “pennkey” is your actual PennKey name.  Enter your Pennkey password in the password field.
  3. Click the Outlook icon on the left to access your email.
  4. If you have waited three business days and you do NOT have access to your Penn O365 email, please fill out this form.

Security

We have numerous protections in place to keep your computer running safely. However, we do rely on our community members to practice safe computing. As a new employee, you will be asked to take online training sessions. Please complete the training session as soon as time permits. Please visit Information Security for more tips and resources.

Special Needs

If you have any special needs in terms of system access or software programs needed to do your job, please let us know as early as possible.

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