For Faculty & Staff

Prior to leaving, as part of the off-boarding process, you should arrange to back up and remove your personal emails and files. Any emails or files requiring retention by the department must be saved to an appropriate shared space. All other emails and files will be purged. After leaving SP2, access to these resources will be removed.

Your PennKey will remain active to allow you to access materials like tax forms. Access to other systems will be removed after your last workday. One exception is your O365 email account, which will remain active for a further 60 days. At that point, emails and files stored on one-drive will be purged. There is no long-term archiving.

Access removal will include these resources:

  • Domain login to primary computer & shared drives
  • Office phone
  • Listserv
  • Penn+Box
  • Qualtrics
  • Zoom

Requests for extensions may be granted with the PRIOR approval of relevant supervisory personnel or department head.

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