Financial Information Tuition and Fees Financial Support Registration, Billing and Fee Payments Professional Development Allocation Student Debts to the University Policies on Refunds of Tuition and Fees due to Program Withdrawal or Absence Tuition and Fees Upon notification of acceptance for admission to the University, applicants are required to deposit $500. The deposit due date is provided with the offer of admission. The deposit will be credited to the student’s account upon matriculation. If the applicant does not matriculate, the deposit is not refundable. Full-time tuition and a general fee* are charged the first three years of study to entering students who already hold a master’s degree. After three years of full-time study, students are placed on dissertation status with reduced tuition and fee amount. In addition, individual health insurance is available through the University. All students must be covered by the University’s health insurance or provide proof of alternate health coverage. *The general fee is a contribution toward the support of the Student Health Service, Placement Service, graduate student activities, recreational facilities, and other services not directly associated with specific courses. Financial Support All students accepted into the doctoral program Fall 2007 and after and who meet all course and examination requirements will receive four years of full funding. Full funding includes tuition, a stipend, and individual health insurance coverage. Full funding is contingent upon the student working as a research assistant with a faculty member or with one of the school’s research centers. Students devote 15 hours a week to their research assistantship in the 1st year of the doctoral program. Students devote 20 hours a week to research assistantships in the 2nd, 3rd and 4th years of the doctoral program. Any teaching-related hours associated with the research assistantship count towards the 20-hour commitment. In the 3rd and 4th years of the doctoral program, distribution of the student’s time between teaching-related and research activities is approved by the faculty member overseeing the research assistantship and the Associate Dean for Academic Affairs. Qualified candidates may be admitted without guaranteed funding. These students will be required to cover all tuition and living expenses on their own. Attempts will be made to find financial resources for these students in subsequent years. These students will not be required to serve as research assistants, but it is recommended for them to do so voluntarily. Registration, Billing and Fee Payments Students who owe tuition for a previous semester’s work will not be permitted to register for the next semester unless special arrangements for payment have been made with the Bursar’s Office or the School of Social Policy & Practice. Students who owe tuition or any other University-related fees (such as library fees) will be excluded from graduation lists. The only exception is for students who are granted a deferment through the Graduate Loan Office while waiting for loan approval. Registration of “dissertation status” students is assumed by the Graduate Group and the University unless the student has taken action toward withdrawal from the program or the Director of the doctoral program has moved to terminate the student. In most circumstances, therefore, billing by the Bursar’s Office will be automatic and continuous. Billing may include penalties for late payments. Students who wish to withdraw from the program must take immediate and formal responsibility for doing so if they wish to avoid debts to the University. Professional Development Allocation All students in the PhD in Social Welfare program are granted an annual allocation of $500 to use for conference travel or other professional development. Students must use their allocation within the university’s fiscal year (July 1st to June 30th of each year). Funds cannot be carried over from one year to the next if the student does not use all of their allocation. In order for a student to use their allocation, he/she should send a request in writing to the Administrative Assistant for the program. She will confirm whether the student’s request is approved. If the student is using their allocation for travel, he/she should notify the administrative assistant at least two weeks prior to the trip. Travel Reimbursements Once the student has returned from their travel, he/she will be required to complete two forms for reimbursement: The Travel and Entertainment Reimbursement Form (http://www.finance.upenn.edu/forms/travl.pdf) and the Statement of Business Connection form (http://www.finance.upenn.edu/forms/Penn-Student_Agreement.pdf). The student should keep the original receipts for all of their travel expenses and should submit them along with the reimbursement forms. Any meal receipts must have an itemized list of exactly what was ordered. Students will not be reimbursed for purchases of alcoholic beverages. The student should also provide documentation that provides a description of the event they attended (i.e. a conference registration confirmation or conference brochure). The reimbursement forms, original receipts and documentation about the event should be submitted to the Administrative Assistant for Finance & Administration in the SP2 Research Building at 3815 Walnut St. Software Purchases The student should send the administrative assistant for the PhD program an email stating the item that he/she would like to purchase and that he/she approves using funds from their allocation for the purchase. The administrative assistant will send the student a reply email stating whether the request is approved. If approved, the administrative assistant will copy SP2’s local support provider, Albert Louie, on the email and let him know to put in the order. For any other expenses, the student should send an email to the administrative assistant for the PhD program and state what he/she would like to purchase. The administrative assistant will let the student know if his/her request is approved and how to purchase it. Student Debts to the University Students are required to keep their tuition and other University accounts current. Students who fail to pay tuition, either in whole or part, must work out a satisfactory plan for payment of the delinquent amounts before the student will be allowed to begin a new semester of study. In addition, no student will be granted a certificate of withdrawal or be recommended for a degree who has not paid in full all his or her financial obligations. Failure to pay outstanding University bills on a timely basis will result in the student’s academic status being frozen such that no further course work may be taken or academic advising provided. In unusual situations, students may be expelled from the program and required to submit a new application for admission. No application for readmission for financial reasons will be considered until the student has settled in full her/his financial obligations to the University. Policies on Refunds of Tuition and Fees due to Program Withdrawal or Absence This section applies to students who are no longer receiving tuition and fee support from the School (i.e., those who are beyond their fourth year in the program). Refund of Tuition A student who withdraws (or who is requested to withdraw for failure to maintain a satisfactory scholastic standard) or who is granted a leave of absence during either term of the academic year will be eligible for a refund of tuition and the general fee as noted below. The effective date of separation from the University is the date on which the student files a request for withdrawal or leave of absence in the Office of the Dean of Social Policy & Practice. The allowable refund is: Separation occurring within: The first two weeks of class………….75% Third and fourth weeks of class….50% Weeks thereafter………………………0% A student who is required to withdraw because of violation of University regulation shall receive no refund by reason of such a withdrawal. Late Registration and Absence Neither late registration nor absence during the term entitles a student to a reduction in fees.